Customized HRIS vs package HRIS

Many HRIS packages (ready-made software) are now available on the market. If the payroll components consist of a base salary and a single allowance type, existing HRIS packages can meet the requirements. However, based on our experience with our clients, we've found that our client compensation and benefits are more complicated, and this HRIS doesn't fully meet user needs. For example, companies still require manual calculations, which aren't fully automated. Many components of compensation make it challenging for HRIS packages to be implemented for organisations with unique HR policies.

Based on our clients' experiences with providing festive allowances, there are both gross and net-tax components; however, software packages may not be able to separate these components for tax calculations. Furthermore, the payroll report was unable to display the details of compensation components, making it difficult for HR to track the costs of each compensation item.

However, the results were different for a client we helped with customisation. The client can make a policy change, for example, Section Heads, who previously received overtime allowance, have been paid based on specific time periods, such as less than 4 hours and more than 4 hours. Customising the system formula makes it easier to change.

Another example is Check-in/Check-out, which is generally only registered in one location. Still, because it is used by the Sales team, they can add attendance or select it according to the client's name, provided the client is in the same building. This customisation enables salespeople to choose a location more easily based on their surroundings. Attendance at the customer's location can trigger the calculation of a transportation allowance, according to company policy, which enables the automation process of salary calculation to be improved. We specialise in creating customised HRIS solutions, such as myquantumhr, which currently utilises Oracle Cloud Infrastructure and Oracle Database, known for their reliability and security (https://www.oracle.com/asean/corporate/cloud-compliance/). With a data centre in Batam, MyQuantumHR ensures data security and compliance with Indonesia's personal data protection regulations. The Oracle Cloud Infrastructure data centre is currently located in Batam, ensuring that data is stored safely in Indonesia.

Is your current HRIS system automated and integrated with all your HR operational needs? If it's still manual, contact us for a free trial and a no-obligation demo to experience automated payroll processing without manual processes.